Sales Coordinator

Department Diagnostics - E3
Job Locations US-IL-Arlington Hts
Job ID


William Demant Holding Corporation (WDH) is a Denmark-based manufacturer of Hearing-related products and services. WDH is comprised of multiple market-leading Hearing Aid and Audiology Screening and Diagnostic equipment/service companies. The E3 Diagnostic division is the US sales, service and distribution function for all company manufactured instruments/equipment (excluding Hearing Aids) as well as for several non-William Demant Audiology instrument companies. The E3 Diagnostics division is the leading provider of Audiology equipment and service and is comprised of one central General Office (Arlington Heights, IL) and several dozen Sales and Service offices throughout the continental US. 


  • Provide excellent customer service via face-to-face interactions, and in verbal and written communications with internal and external customers
  • Appropriately handle all incoming calls and correspondence in a professional and timely manner
  • Accurately process Sales and Service requisitions received from branches daily
  • Receive orders and billing notifications from branches
    • Confirm costs of promotions and special pricing
    • Process accordingly and create invoices
  • Create Purchase Orders and submit to appropriate vendors; receive vendor confirmations and promptly ensure accuracy of details and pricing, and review and update AP team on a weekly basis
  • Process Service appointments received via computer system, ensuring accuracy by fixing any incorrect details, including taxes
  • Create pre-invoices for Sales, Service, Supplies, etc. when necessary
  • Run/create supply invoices daily and send invoices via email or regular mail, as requested by the customer
  • Order approved demo equipment at demo pricing, process sales documentation, and confirm e3 will be billed at demo pricing
  • Follow all Special Accounts requirements including special billing, deadlines, and contract requirements, etc.
  • Serve as the point person between the branch and Corporate personnel
  • Maintain and update customer database and files, making sure that all documentation is filed properly so that it is accessible to everyone in the office
  • Run all business processes according to company procedure
  • Act as a team player by communicating with staff to obtain or provide important information
  • Accurately enter data in the computer system (i.e. Demo costs, etc.)
  • Meet daily, monthly, and quarterly deadlines
  • Schedule and participate in office meetings; keep notes and verify that appropriate follow-up occurs
  • Create and/or update Standard Operating Procedures (SOPs) throughout the year with approval of the Operations Manager
  • Suggest methods to improve operations efficiency and service to both internal and external customers
  • Special or general office projects as assigned


  • College degree preferred
  • Prior account coordination experience preferred
  • Proficient in Microsoft Office Suite
  • Self-motivated individual
  • Ability to work independently
  • Attention to detail, highly organized
  • Ability to multi-task, resourceful
  • Strong written and verbal communication skills
  • Ability to work with numbers and calculations
  • Achieve or exceed KPI metrics
  • Maintain professional and positive demeanor
  • Organized, accurate, and detail-oriented
  • Must be able to collaborate as part of a team
  • Capable of setting priorities when multiple demands are present
  • Compliant with corporate requirements

E3 Diagnostics is part of the Demant Group. Demant is a world-leading hearing healthcare group that for more than a century has played a vital part in developing innovative technologies and know-how to help improve people’s hearing and health. In every aspect, from hearing devices, hearing implants and diagnostic equipment to intelligent audio solutions and hearing care all over the world, Demant is active and engaged.


The Demant Group operates in a global market with companies in more than 30 countries, employs more than 14,500 staff and generates annual revenue of DKK 14 billion (approx. 2.1 billion USD). Our products are sold in more than 130 countries.

We are an Equal Opportunity / Affirmative Action employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.


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